If you find that your company has "outgrown" one of the basic payroll systems available in Canada, it might be time to look at a comprehensive payroll solution. Designed for today's growing enterprise the WindowToPayroll module can handle almost any payroll requirement.

Install a working copy to get some idea of the power of this payroll. The following is simply a quick summary of some of the highlights:

General Highlights

• Unlimited number of user-defined income (including Piece Work), deduction and benefit classifications. The user has complete control over the affect these codes have on Federal/Provincial tax, CPP, E.I., QPP, EHT, WSIB/WCB, Vacation Pay and Union Dues calculations.
• Ability to process an unlimited number of companies (useful for multi-company organizations)
• The system allows for the setup of multiple payrolls using a multitude of different pay frequencies. (Plant payrolls on a weekly basis, Office payrolls bi-weekly, etc.)
• Pay types included are Hourly, Salary, Commission and Lump Sum. Lump Sum payments allow the user to define the percentage of federal tax on an individual employee basis
• Payroll frequencies included are Daily, Weekly, Bi-Weekly, Semi-Monthly, Monthly, Thirteen Pay Periods, Ten Pay Periods and Commissions
• Employee payment via user-defined pay cheque or direct deposit to a number of financial institutions
• Can enter and print a manually prepared cheque
• Payroll adjustments to YTD are tracked in detail
• Prints T4's, T4A's, Record of Employment, Relevé 1's, Current and YTD pay registers
• Inquiry features by means of employee, department and labour distribution
• Complete set of Payroll Reports is selectable by employee name, employee # or department sequence
• Extensive online help feature for all screens and input fields
• Full Network Compatibility.

Employee Information

• Tracks a detailed employee pay history by pay period
• Complete employee information is maintained and reported
• Complete telephone information such as home, work, fax, and cellular information
• Emergency contact information is retained for each employee
• Ability to maintain notes on each employee
• Name, address, phone number, detailed employee history reports and address labels are available upon demand
• Next review date information is retained for each employee
• Automatic calculation of rate of pay, based on various salary frequencies (Hourly, Weekly, Monthly, Annual)

Timesheets

• May be customized for each company (If company never pays overtime, for instance, the overtime code will never be shown on timesheet entry)
• Ability to save previous payroll and make any changes necessary for the current payroll
• Ability to edit time sheets and input temporary changes to deductions

Deductions

• Twelve methods of calculating deductions
• User defined deductions can be taken on a specific payroll run or on every pay
• May be assigned a maximum per period or per annum amount
• Ability to enter a temporary one-time deduction.

Tax Calculations

• Calculations performed for all provinces and territories including employees employed outside of Canada in accordance with the Canada Customs and Revenue Agency requirements.
• Ability to exempt employees from the calculation.
• Extra income tax may be processed for employee's who request it.

Employment Insurance

• Automatic calculation of employee and employer remittances in accordance with the Canada Customs and Revenue Agency requirements of insurable hours and amounts.
• Ability to exempt employees from the calculation.
• Automatic cut-off when the maximum is reached.

Canadian Pension Plan / Quebec Pension Plan

• Automatic calculation of employee and employer remittances.
• Ability to exempt employees from the calculation.
• Automatic cut-off when the maximum is reached.

Vacation Pay

• Four methods of Vacation Pay calculations (paid on each pay, accrued for later payment, amount entered by user or paid to a union).
• Accrued vacation pay liability report.

Unions

• Ability to handle multiple unions with various reporting requirements.

Workers Safety and Insurance Board

• Ability to set up various rates for W.S.I.B./W.C.B. calculations. W.S.I.B./W.C.B. premium calculations and maximums are calculated for each province, if required.
• Remittance report by province that may be submitted along with W.S.I.B./W.C.B. premium remittance.
• Ability to exempt employees from W.S.I.B./W.C.B. calculations.

Departmental/Labour Distribution Analysis

• Departmental analysis on Current, Monthly or YTD amounts.
• Includes full labour distribution tracking hours and amounts by job number and phase.
• Department and job costing overrides are permitted on each timesheet, income, or deduction entry (when specified by the payroll administrator).

Security Features

• User ID and password protection.
• Ability to secure any payroll or company to a specified user.
• Ability to restrict users to certain payroll functions.
• Company setup information is restricted to authorized users.

WindowToPayroll Upgrades

• Direct Deposit Module - Creates a transfer file for the financial institution of your choice.
• General Ledger Interface - Creates a file to import payroll data into various GL packages.